A business meeting allows coworkers to collaborate on pressing issues. In most cases the facilitator will lead the meeting. They can be scheduled to address urgent issues that can’t be solved by email or chat or to discuss the long-term strategy for a project, division, or organization.

A good meeting starts with an agenda that is clear and well-prepared participants. In addition to defining the click for more intended outcome of each item on the agenda, it’s helpful to assign responsibility and an end date for the meeting. This will ensure that the meeting’s goals are accomplished.

Limiting the number of attendees is important, particularly when the event has the time limit or demands specific knowledge from a select group of people. A large number of participants can result in unproductive discussions and unnecessary work. Amazon’s Jeff Bezos once advised that any business gathering should not include more participants than “two pizzas could serve”.

During the meeting, it is important to encourage active participation and a lively discussion. It’s also crucial to seek the assistance of a notetaker who can record the most important ideas, decisions and action items to be distributed later. The notetaker has to attribute all contributions and comments to the corresponding participants so that any disagreements could be resolved quickly.

A successful meeting is concluded by summarizing the key takeaways and laying out any remaining tasks. Next steps are also confirmed. It’s also beneficial to give a final chance for questions and clarifications. The organizer can also thank everyone who contributed and reaffirm the importance collaboration and effective communications.